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After Your Project: Archiving Your Research Data

Funder Compliance

If your research was funded by an agency with a data sharing requirement, archiving your data on a personal or lab computer at the end of your project is not compliant.  This applies to any federal agency with over $100M in R&D.

Best Practice

It's best to archive your data in a data repository related to your discipline.  The list of the repositories under "Useful Links" can help you identify one, or you can contact us for assistance.

Data Archiving in DigitalCommons@USU

You may archive your data in the DigitalCommons@USU repository at no charge to you. The Library provides storage space for these files as part of the DigitalCommons@USU repository.

DigitalCommons@USU in Your Data Management Plan

Here is a description of the repository that you can use or modify for your data management plan:
Utah State University, through the Merrill-Cazier Library, provides institutional repository services through the bepress Digital Commons platform. DigitalCommons@USU supports all file types and formats. File are provided with persistent URLs, and if needed, Library staff can obtain DOIs for datasets. The system is able to produce license and copyright statement as needed, and creates standard citations. All files are backed up at multiple sites, including cloud storage. Preservation copies are stored in Amazon Web Services, with redundant storage across multiple facilities and are regularly verified for integrity of data using checksums.

Requirements for Depositing Data into DigitalCommons@USU

In order to facilitate discovery and longevity of your data, we require some information from you and ask you to verify that your data does not contain sensitive or personally identifiable information. Some things we consider are listed to below.

  • Are your data described and documented? You must include a README file. A template is available if you need one.
  • Are you using a standard file format?
  • Do you have any sensitive, personally identifiable information (PII), HIPAA, etc. information that needs to be removed before making data public?
  • Do you understand and agree to the Deposit Agreement?

We will discuss other aspects of your data with you, including obtaining a DOI if needed, using Bagit zipped format to preserve important directory structure, applying a license to your data, and will address any questions or concerns you may have.

When determining where to archive your data long term, consider how it will be preserved and backed up, how it will be described (metadata), and it it will be discovered. Depositing your data in a recognized repository related to your discipline, or to USU's DigitalCommons, where your data will be backed up and is discoverable, is recommended.

Useful Links:


Need Help?

Contact us if you have questions or need help.

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